Category: Information On the Bayou

When participants (or their parents) signed the Liability Form, they acknowledged having read the Participant Policy Acknowledgement Form. By signing the liability form, all participants (adult and youth) agreed to adhere to the rules and policies of the Steubenville On The Bayou Catholic Youth Conference as set forth in the Participant Policy Acknowledgment Form. Anyone not following the policies may be asked to leave; a refund will not be issued.  

The Bookstore is located in the Marketplace.  The sale and distribution of any items is strictly prohibited without the permission of the Conference Director. Concessions will be sold in the lobby intermittently during the weekend.

Wi-Fi
Follow the instructions posted on the screens during the gathering time in the Main Arena.

 

Health
It is absolutely vital that you drink lots of water throughout the weekend. Water coolers are located just outside of the lobby doors.

First Aid
For all medical needs, please go to the First-Aid Station located at the end of the Lobby. First Aid is open when the conference site is open. Youth requiring first aid must be accompanied by an adult. Medication requiring refrigeration should be checked in with the nursing staff.  

Lost and Found
Lost and Found is located at the Central Office. If you realize after the conference that you lost something, please call 985-262-9064 within two weeks to claim your items.

All participants, including adults, are expected to dress appropriately in modest attire. Low-cut tops, mini skirts, short shorts, leggings without tops of an appropriate length or clothing with offensive language or obscene pictures are not allowed.

• Lanyards MUST be worn at all times.  If you lose your lanyard, immediately report to Central Office (youth must be accompanied by an adult chaperone).
• Bag Size Limits: Bags should be “flat bags” like a cinch bag/drawstring backpack (picture below). No multi-zipper backpacks, oversized backpacks or large totes will be allowed.
• Youth are not allowed to leave the inside of the conference site without a chaperone
• No one without proper Conference Credentials will be allowed onto the conference grounds:
  -Participants: Lanyards for Participants: Lanyards will be required to be worn by all participants when on the conference site. The lanyard will be your conference credentials (instead of bracelets) this year. Chaperones will have one color identifier on their lanyard and young adults will have another. No one without a lanyard will be allowed into the conference.
  -Safe Environment Trained Persons:Volunteers are identified by their “uniform” and MUST wear their conference vests, scrub top or apron at all time as this is your “entry” to the conference. / Priests will be wearing lanyards./Mercy Crew is identified by their shirts./Logistics persons are identified by their shirts.
  -Non Safe Environment Trained Persons: Civic Staff: will have their I.D.s on and many will have Civic Center shirts/Production Staff: will have Gulf Coast Production shirts on/Catering: will have 360 catering shirts on.

Smoking
Except for designated outside areas, all conference venues are smoke-free facilities. During the sessions we ask all participants, including adult chaperones, to refrain from smoking.

Weekend Responsibilities 

A group leader is the person who organized the trip and will serve as the contact person between Central Office and the group’s participants. The group leader must be an adult, age 21 or older, who is in attendance with the group at the conference for the entirety of the weekend.

Arrival and Check In

Only the group leader is to report to Central Office to check in the group. Check in begins at 11 a.m.  Group leaders must have one completed Liability Form per participant (including all adults). **The group leader should submit the completed/signed Acknowledgement and Verification Form prior to arrival. Groups without this form on file cannot be allowed onto the conference site.

Bus Drivers

Unless the bus driver is also registered as a chaperone with your group, he or she is not allowed onto the conference site.  The exception to this is the closing Mass on Sunday morning. Buses MUST drop off either in front of the Civic Center or on the main parking lot side. DO NOT DROP OFF PARTICIPANTS ON THE SKATE PARK SIDE.

Franciscan LEAD Participants

LEAD participants will be on the grounds of the conference site when group check in begins. However, the LEAD program does not conclude until 1 p.m. LEAD participants will need to be “checked out” and dismissed to the group leaders.  Group leaders should check at Central Office to connect with their LEAD participants Friday.

Group Leader Information Packet 

At check in, group leaders will receive their pizza pick-up vouchers (if pre-ordered), Sunday travel meal pick-up vouchers (if pre-ordered), group T-shirts (if pre-ordered), participant wristbands, and lanyards.

Religious should check in at the Religious Table if they arrive prior to 3:30 p.m.  After 3:30 p.m, religious will check in by the chapel. Those religious serving at the conference will be given free entry; any that plan to be participants will need to register as a participant. 

Dress Code

All participants, including adults, are expected to dress appropriately in modest attire. Low-cut tops, mini skirts, short shorts, leggings with a top of an appropriate length or clothing with offensive language or obscene pictures are not allowed.

Emergency Contact

For emergencies 24 hours a day, call Shawn Lapeyrouse at 985-790-0505. For less urgent matters, call Lift 3:16, Inc. at 985-262-9064. Families may leave messages by calling 985-262-9064.

Lanyards MUST be worn to verify you as a participant. If you lose your lanyard, immediately report to Central Office (youth must be accompanied by an adult chaperone).